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How to Convert Hotmail Email to Outlook – Complete Solution

Convert Hotmail email to Outlook
Admin | Modified: 2021-11-18T12:30:00+00:00|Email Migration, Outlook | 5 Minutes Reading

“Hi, my name is Jones. I was using Hotmail since 2015, but I find it outdated now because most of my clients are completely relying on Outlook desktop application for their email communication. I decided to convert Hotmail email to Outlook but the transfer of thousands of Hotmail files became an issue for me. Please suggest to me an easy and assured method to transfer emails from Hotmail to Outlook. One more thing I am not an IT enthusiast so please don’t suggest any technical method. Thanks”

Understanding the user’s struggle who tries to cope with the technology, technical knowledge becomes a hurdle for them. If you are also facing the same issue and looking for a solution to export Hotmail emails to Outlook, then, read this blog. We will discuss multiple solutions here to transfer emails from Hotmail.com to Outlook.

Read More: How to Batch Convert MSG to PDF

Best Way To Export Hotmail Emails to Outlook

You can download the best Hotmail Backup Tool is a very popular and capable utility to export all the Hotmail mailbox emails in a couple of minutes. Moreover, this tool has a very easy-to-use UI, so that anyone can easily backup Hotmail emails with the help of this tool. Besides, let us see the working steps of this software.

outlook attachment extractor extract attachments from selective folders

Steps to Convert Emails from Hotmail to Outlook

  • Run the Hotmail to Outlook Utility and login to the Hotmail account.


  • Select PST format to convert Hotmail email to Outlook.

hotmail to pst

  • Browse location in the device to save Outlook files.

browse destinaiotn

  • Press on the Start button to begin the process of transfer Hotmail emails to Outlook.

Convert Hotmail Email to Outlook

This application will migrate Hotmail email to Outlook in the selective approach. Now, you can import the resultant PST file to Outlook with the help of the Outlook Import/Export wizard.


There are various manual approaches to accomplish this task. We have taken three methods that are verified to provide the expected results. Each method is described with all steps below

Technique 1: Hotmail Outlook Server SMTP/POP3 Configuration

  1. Go to the File tab and click Add Account to export Hotmail emails to Outlook.
  2. Choose Additional Server Types or Manual Setup > Next.
  3. Select POP or IMAP Account Settings and click the Next button.
  4. Fill in all the required details and click on the More Settings option.
  5. Go to Internet E-mail Setting, and select Outgoing Server > then check My outgoing server (SMTP) require authentication > Choose to Use Same Settings as my incoming mail server and proceed to the Advanced tab.
  6. Enter Incoming and SMTP port numbers. Tick the checkbox for SSL encryption below POP3 and choose TLS encryption for SMTP. Click on OK to convert Hotmail email to Outlook.
  7. After the entire configuration, click on the Next button.
  8. You would see all the tasks and their status. Click on the Close tab.
  9. To successfully complete the setup, click on the Finish button. After it, the export Hotmail emails to Outlook process will be initiated.

Now we move to another approach to export emails from Hotmail to Outlook

Technique 2: IMAP Configuration for Change Hotmail Emails to Outlook

  1. Open Outlook and go to File then Add account.
  2. Go to Manual Setup or Additional Server on the Next tab.
  3. Click on the POP or IMAP button and then click on Next.
  4. Enter the details of the user to log in.
  5. Go to More Settings. In the option of Internet E-mail Settings, choose the Outgoing Server button > My outgoing server (SMTP) require authentication > Advanced Tab to continue.
  6. Next, you need to type the below-mentioned details.
  7. To return to the POP & IMAP Account Settings window, press on OK > Next button.
  8. Click on the Close button to finish. Now, the tool will convert Hotmail email to Outlook.

This finishes the second method of Hotmail to Outlook email conversion. Now, let us check out the third method of email migration.

Technique 3: Add Hotmail to Outlook by EAS (Exchange ActiveSync Server)

  1. Exchange ActiveSync Server method to save Hotmail to Outlook
  2. Open MS Outlook application the go to File and then Add Account.
  3. Go for Manual setup or Additional server and click on the Next button.
  4. Press the Next tab to further proceeding.
  5. In the Server Settings, enter the account details.
  6. Click on the Next button and then Close.
  7. To finalize the process, click on the Finish tab.
  8. This finishes off the third technique to migrate Hotmail emails to Outlook.

You can see, the manual strategies to convert Hotmail email to Outlook are very much technically sound. Any mistake will make you start the process from the beginning. This could make the process tiresome.

So, in order to overcome these issues, we recommend using an efficient approach to export Hotmail emails to Outlook.

Author Suggestion

In this blog, we have proposed various methods to convert Hotmail email to Outlook. we have talked about manual as well as automated methods to change Hotmail email to Outlook. The manual method has very technical process and also if you miss any step you may face data loss issues. Moreover, if you do not have enough technical knowledge then we would not recommend to use manual method.

The best method to migrate emails from Hotmail to Outlook is by using the automated solution i.e. mentioned above by using the tool. Additionally, the tool supports multiple advanced features. Using this tool, you can also print Outlook emails to PDF without header. So, make sure you go with the best approach that completes your task in a simple manner and no data is at risk.